A board meeting is where the top management and other stakeholders meet to discuss crucial issues and take decisions. A successful board meeting relies on a strong leadership team as well as a concise and clear agenda, and a clearly defined procedure to discuss and approve issues.
Getting Started
The presiding officer begins the meeting by calling it to order at the designated start time and welcoming attendees. Next, the board secretary reads the minutes of the previous meeting and the agenda to ensure everyone is on the same page. This also gives the board time to make requests for changes or additions to the materials. The board will then go through the agenda and vote on the minutes before proceeding.
Old Business
The board will review any unresolved issues that were discussed at the previous meeting, but were not yet voted on or any items that were delayed. They may also consider any new issues that came up during the meeting.
Reports of officers and committees
The presiding officer then review the reports of committees and officers to inform the board on the current state of finances and projects. It is best to distribute them in advance so that board members have the opportunity to examine them and ask questions.
The board will then go over the performance of the company to determine which areas require improvement and how the organization is doing. This is the perfect time to think about strategies for the future that will encourage growth. This is also the time when the board can talk about the obstacles that are preventing progress.