A board portal is a secure online platform that houses all your organization’s documents and information pertaining to governance. It provides members with access on any device and lets you keep track of the activities of documents, fostering accountability and providing transparency.
A good board portal should serve as a central repository that can provide a permanent record of all documents related to meetings, such as audits and financials, agendas, reports of committees, meeting minutes and more. It should also include secure file sharing features which allows users to upload and transfer files to one another. It should also come with an easy to use electronic signature function that can be used for mobile signing and in-person signatures and an integrated tool that can verify the validity of digital signatures.
Whether you’re a private company, non-profit or government agency, board portals offer comprehensive features that make it easier for directors and administrators to manage committees, calendars, surveys, voting, eSignatures/approvals, and more. The best solution is a flexible and robust framework that is able to work with your governance processes and integrates meeting dates, voting and surveys to the board members calendars.
It is important that people involved in the selection of the software for board management early on, so they can be trained and assist in the adoption. A good portal for board members will ultimately save time, increase collaboration and encourage transparency and accountability.