In light of the pandemic of influenza, more board meetings are held online. Remote work is likely to be a permanent change in the manner that board members are expected to function. It is therefore essential to ensure that your meetings are productive and enjoyable. This article will outline some basic practices you can apply to improve your virtual meetings.
Set clear goals for every item on the agenda. This will help you avoid unnecessary discussions and will ensure that everyone is valued. It’s also important to clearly identify whether a topic is meant to seek information, generate discussion, or lead to the right decision so that your team isn’t wasting time discussing the same issue after it’s already been addressed.
Encourage board members to test their WiFi and audio/video equipment prior the meeting to ensure that it can begin without a hitch. It’s also recommended to get attendees to keep their voices down itcounts.org.uk when they are not speaking to minimize background noise and prevent distractions.
Post the minutes of every meeting on your portal and send a link to your board members via email. This will keep everyone on the same page and increase accountability between meetings. A dedicated software for managing boards like Boardable can also help you organize and store all your board documents all in one place.