Collaboration tools are becoming increasingly crucial as modern workplaces transform into digital workspaces. However, digital collaboration without a strong cybersecurity system can increase the risk of cyber threats that could knock your business off its feet.
Many employees do not understand how to secure their documents using the help of a collaboration tool. This can lead to security holes that hackers could exploit. If employees share a malware-laden file or ransomware to the other members of their team, they could inadvertently infect other devices and propagate the threat.
It is crucial to give employees regular and comprehensive training to avoid these security threats. In addition to informing employees about the best methods for securing collaboration online businesses should also implement BYOD policies that contain specific guidelines for the use of collaborative tools. Additionally, companies should consider adding security features to collaboration which focus on reducing human error as the main entry point for hackers.
Limiting access and permissions for sensitive documents is another crucial element of secure online collaboration. You can accomplish this by creating information governance workflows in your collaboration software to ensure that only authorized users can access restricted data. Furthermore, you can schedule regular assessments for each project to detect privilege sprawl and eliminate old data that shouldn’t be stored on a collaboration platform.
Finally, you can secure your files using a robust method of encryption. Make sure that the tool you choose provides bank-level 256-bit encryption which is so powerful it will take even the most powerful computer on Earth more than one billion years to decrypt the file.