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An agenda for board meetings is a guide that will ensure that your meetings are efficient and on time. It is essential to choose substance over style when it comes to maximizing the time your board members must collaborate.
The meeting will begin with an official call to order, followed by an introduction by the facilitator or board chair. The next step is to approve the previous meeting’s minutes or the financial report. You may also discuss committee updates or other administrative tasks. It’s a good idea next, to set aside some time for discussions on strategic planning and other governance issues. You could also consider having an executive session for sensitive or confidential issues if that is permitted by the organization’s bylaws as well as applicable laws.
Throughout the meeting, be certain to listen attentively and attentively to every item. If you have any questions or concerns about any aspect of the presentation make sure you raise questions and allow fellow board members to respond. Be mindful not to go off-track and discuss topics that aren’t part of the agenda. This can take up the time of meetings and distract from the most important issues on your board’s agenda. To avoid this you can add the “parking lot” item at the end of your agenda to encourage random topics that need more focus at a later time.
The last thing to do is ensure that you give your board with the agenda at least a week prior to the meeting. This will allow everyone plenty of time to study and prepare for the meeting. It’s a good idea to include any supporting documents required by board members in order to comprehend the topic.